Internal and external correspondence

An indispensable informational element of the System designed for incoming and outgoing correspondence.

Letter could be sent not only to Participant of the System, but also to external e-mail address. In such case the external addressee will simply receive a usual e-mail message. The answer to your Letter from external mail address will be accepted by the System as usual internal Letter. Each informational object of the System can be attached to Letter (for example, another Letter, File, Note etc.).

How to create Letter?

In Kommand line enter the text of your Letter. After that, press the key «ENTER» or click on the button «Create» on the right part of Kommand line.

In the opened menu for object creation select the item «Letter». And the «Creation of Letter» screen will be opened. The text input in Kommand line will be inserted to the body of Letter to be created.

To make sending available you have to fill a field of addressee and the body itself. After filling the necessary fields press the button «Send» at the lower contextual control panel.

Whom you may send Letter to?

You may send Letter to any Project’s Participant and to any external e-mail address. If there are several addressees, go over entering them via comma one after another.

How to send Letter to all Participants of Project? (announcement)

On the «Creation of Letter» screen tick off the item «– send to all Participants of Project» located under the address entry field.

How to reply incoming Letter?

On the project «Overview» screen highlight the necessary Letter. On the contextual control panel at the bottom of the screen press the button «Reply» to jump the «Creation of Letter» screen.

It’s available to print Notes in the mini-preview as well as in the full-preview regime.

How to forward Letter?

On the project «Overview» screen double click on the necessary Letter. In the emerged «Letter Preview» screen press the button «Forward» on the lower panel. In the emerged «Creation of Letter» screen you may edit the text of Letter and assign its topic. Then provide the addressee in the field «To» and press the button «Send».

How to preview Letter?

For previewing Letter in mini-preview regime, highlight the necessary Letter on the project «Overview» screen and press the button on the right.

For previewing Letter in full-preview regime, highlight the necessary Letter on the project «Overview» screen and press the key «ENTER» or double click on Letter.

Who has access to contents of your Letters?

Nobody besides you. Project’s Participants may see only those Letters which are sent by or to them.

How to attach an object to Letter?

To attach to Letter a file from your computer, on the «Creation of Letter» screen press the button «Upload» at the bottom of «Creation of Letter» screen.

To attach to Letter any object from the System, on the project «Overview» screen select the object to be attached (if there are several ones - select all of them by holding CTRL key) and on the lower contextual panel press the button «Send».

To delete objects attached to Letter, on the «Creation of Letter» screen direct your pointer at that application you want to delete and press the emerged (X) button.

How to print Letter?

On the project «Overview» screen select the necessary Letter. On the contextual control panel below press the print button.

It’s available to print Letter in the mini-preview as well as in the full-preview regime.

How to mark Letter?

On the project «Overview» screen select the necessary Letter. On the contextual control panel below press the button «Mark».

In the emerged menu except marking any object by existing Mark you may create a new one. For that, you have to put the name of new Mark in the entry field there and then press the key «ENTER».

It’s available to mark Letter in the mini-preview as well as in the full-preview regime.

What happens when Letters deleting?

When deleting, Letters are transferred to «Trash» and keep on storing in the System.

How to delete Letter?

On the project «Overview» screen select the necessary Letter. On the contextual control panel below press the button of deletion (icon of the recycle bin).

It’s available to delete Letters in the mini-preview as well as in the full-preview regime.

How to restore Letters?

On the project «Overview» screen press the button «Trash» on the lower right part of the screen. In the emerged list select Letter to be restored. Press the button «Restore» at the bottom panel of the screen.

Where are my Letters stored?

Your Letters are kept safe in our System. you may look through your Letters in the «All» list.